Back when I graduated in college and started to be a working individual, one reality that I was always being kept reminded of is how there is so little time to do everything. I mean, who hasn’t ever wished that they could be more productive and be more efficient?
As for me, I almost always get pulled in so many different directions that I don’t know which way to go first. On top of that, there are so many distractions that eventually waste most of my precious time.
If there’s one thing that I’ve learned from my years of working, it is “how being organized can help me become more productive and efficient at work”. In order to save precious time and become more productive, you only need to avoid distractions and keep yourself organized.
In this article, you will read about the importance of being organized and you will get acquainted with some of the best productivity tools that can help boost your productivity and can help reduce wasted time.
Importance of Being Organized
Now, some people may take this for granted, but being organized can bring lots of benefits not only to working individuals but to all people in general.
The first and most important benefit of being organized is gaining focus. When you’re focused, you can think about what you want to do and what you want to achieve. Having focus also lets you make good choices, both at work and in your personal life. Also, when you’re focused, you’re also able to do more and in lesser time. Not to mention that your stress levels will significantly be reduced since you’re free from clutter and chaos.
Another benefit is having a better work-life balance. Most of us may not realize this, but we can sometimes get so wrapped up in the jobs that we lose sight of the things that truly matter. Yes, having a job is important because it gets food on the table, but you also have to remember why you’re working so hard. Since being organized can help us be more efficient and focused, we no longer have to spend as much time at work and we can spend our precious time with our loved ones.
Lastly, being organized can bring more energy and enthusiasm in your life. Having to deal with disorganized tables and files can be physically and mentally draining. Being organized can provide the clarity that you need in order to feel more energetic in your day-to-day life.
Why You Should Use Productivity Tools
If you’re thinking along the lines of “I could always just use Excel to keep track of my work”, then I’ve got something to tell you: “You’re missing the big picture, buddy.”
Productivity tools can bring a lot of benefits to everyone, especially to those who are working. One notable benefit is, of course, improvements in productivity and efficiency. Certainly, you would want to see a considerable increase in the amount of work that you do. But productivity tools do more than that; it’s not always about output as there is definitely more to it than just that.
Not only do productivity tools improve the quantity of your work, but it also improves the quality as well. You can also reap some long-term benefits, like having the opportunity to correct past mistakes, for instance, from most online productivity tools.
Recommended Productivity Tools that You Can Use
Trello is a collaboration tool that can help you organize all of your tasks or projects, turning it into visually appealing, user-friendly boards. Trello is considered to be a powerhouse in project management, and it also has plenty of integrations with other applications that can help to automate some of your work. Another good thing about Trello is that you can use it for free.
Be Focused is one of the Pomodoro applications for macOS. Be Focused has a neat and minimalist theme for its user interface, and it provides an easy access to your timers while also providing enough additional features without creating disorder. You will be happy to know that you can use Be Focused free of cost.
Zapier is a web-based service that lets its users integrate the web applications that they use and automate tasks relating to those applications. Of course, not every task can be automated by using Zapier, but it will surely complete a huge part of your boring and repetitive tasks. Not only that, it will be much easier to monitor and organize your tasks if a large part of it can be handled automatically by a tool. You can absolutely use Zapier for free, but you can also opt to use its premium version for just $20 per month.
When all is said and done, what really matters is how you value productivity within yourself or an organization. It is not necessarily about the tools that you use but how you use it. If you only see the quantifiable side of being productive, then you may be missing the true benefits of your software and tools.